CA1235525A - Field-directed screen help technique - Google Patents

Field-directed screen help technique

Info

Publication number
CA1235525A
CA1235525A CA000481699A CA481699A CA1235525A CA 1235525 A CA1235525 A CA 1235525A CA 000481699 A CA000481699 A CA 000481699A CA 481699 A CA481699 A CA 481699A CA 1235525 A CA1235525 A CA 1235525A
Authority
CA
Canada
Prior art keywords
data entry
field
screen
help
user
Prior art date
Legal status (The legal status is an assumption and is not a legal conclusion. Google has not performed a legal analysis and makes no representation as to the accuracy of the status listed.)
Expired
Application number
CA000481699A
Other languages
French (fr)
Inventor
Fred L. Stadler
Current Assignee (The listed assignees may be inaccurate. Google has not performed a legal analysis and makes no representation or warranty as to the accuracy of the list.)
International Business Machines Corp
Original Assignee
International Business Machines Corp
Priority date (The priority date is an assumption and is not a legal conclusion. Google has not performed a legal analysis and makes no representation as to the accuracy of the date listed.)
Filing date
Publication date
Application filed by International Business Machines Corp filed Critical International Business Machines Corp
Application granted granted Critical
Publication of CA1235525A publication Critical patent/CA1235525A/en
Expired legal-status Critical Current

Links

Classifications

    • GPHYSICS
    • G06COMPUTING; CALCULATING OR COUNTING
    • G06FELECTRIC DIGITAL DATA PROCESSING
    • G06F3/00Input arrangements for transferring data to be processed into a form capable of being handled by the computer; Output arrangements for transferring data from processing unit to output unit, e.g. interface arrangements
    • G06F3/01Input arrangements or combined input and output arrangements for interaction between user and computer
    • G06F3/048Interaction techniques based on graphical user interfaces [GUI]
    • G06F3/0487Interaction techniques based on graphical user interfaces [GUI] using specific features provided by the input device, e.g. functions controlled by the rotation of a mouse with dual sensing arrangements, or of the nature of the input device, e.g. tap gestures based on pressure sensed by a digitiser
    • G06F3/0489Interaction techniques based on graphical user interfaces [GUI] using specific features provided by the input device, e.g. functions controlled by the rotation of a mouse with dual sensing arrangements, or of the nature of the input device, e.g. tap gestures based on pressure sensed by a digitiser using dedicated keyboard keys or combinations thereof
    • GPHYSICS
    • G06COMPUTING; CALCULATING OR COUNTING
    • G06FELECTRIC DIGITAL DATA PROCESSING
    • G06F9/00Arrangements for program control, e.g. control units
    • G06F9/06Arrangements for program control, e.g. control units using stored programs, i.e. using an internal store of processing equipment to receive or retain programs
    • G06F9/44Arrangements for executing specific programs
    • G06F9/451Execution arrangements for user interfaces
    • G06F9/453Help systems

Abstract

ABSTRACT

A field-directed screen help technique for a data entry system responds to a user request for help by overwriting a portion of the data entry screen with explanatory text that relates to the field the user is currently entering. The explanatory text may overlay other fields on the screen but leaves the related field area in view. The explanatory text is highlighted and linked to the data entry field so that the user can see the explanatory text in the context of the field. The explanatory text disappears when the user presses a response key.

Description

~23~ S
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FIELD-DIRECTED SCREEN HELP TECHNIQUE

Background of the Invention The invention generally relates to data entry systems of the type employing a keyboard or other data entry user interface and a display screen such as a cathode ray tube (CRT) or similar display for displaying data entered by the user. More particularly, the invention is directed to a screen help technique to assist the user in the correct entry of data. A typical data entry system in which the lo technique according to the invention can be advantageously used ranges from small, self-contained microcomputer systems generally referred to a personal computers to large main-frame systems having a plurality of terminals.
Virtually any type of data entry system where accurate, 15 rapid entry of data by personnel having little or no training is improved by the use of the technique according to the invention Conventionally, a data entry system is designed to display a "screen" or "menu" having a plurality of data entry labels or categories with blanks immediately adjacent each data entry label or category It is in these blanks where the user is required to enter the corresponding data The blanks may be delineated by an underline or some other demarcation to show the user where the data is going by category. the blanks have a redefined length in terms of the number of characters that can be accepted by the system for the corresponding categories, and the underlining or other demarcation would also serve the purpose of showing the length as well as the location of the data required.
Such "screens" or "menus" can be generated by a screen generator which is a computer program written specifically for that purpose. Those skilled in the art will also know that a screen generator program can be written from scratch very simply by using BASIC or other suitable computer ~-"~

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programming languages. A characteristic of the "screens" or "menus" which are produced for data entry purposes is that the cursor which is displayed on the screen can only be placed in one of the designated blanks and no where else on 5 the screen. Thus, data entry is limited to redefined areas on the screen, and these areas themselves provide the interface with the data entry program which is requesting the data. In other words, the user is relieved of the burden of telling the data entry program what category of lo data is being entered since the data entry program will recognize the category by the location on the screen in which the data is entered.
Obviously, the data entry system just described is a very good one in that it is simple and easy to use. In 15 those cases where the type of data is straight forward and fairly routine such as would be encountered in motor vehicle statistics and employee records, it takes very little time for a user to become proficient in making data entries. In those cases where the user is just learning the system, help 20 can be provided by a manual. It is also known to provide a special "help" key or command for the user to call up a "help" screen or menu if s/he is uncertain about the entry of certain data. Typically, such a menu obstructs all or at least part of the data entry screen and provides a set of instructions or explanations which merely repeat those which would be found in the manual. This procedure has the advantage of allowing the user quick reference to instructions or explanations without having to jumble through the manual.
There are certain situations, however, where the data entry is not routine. For example, if the user does not regularly use the data entry system, it may take the user some time to remember the data entry procedure and the quality and quantity of data required by the system.
35 Obviously, the display of a pull or partial screen menu of ~355~;

"help" instructions or explanations will save some time for the user by avoiding the time spent leafing -through a manual. sup the user will still have to study the information presented and make some judgments as to how those instructions or explanations apply to their situation. In another example, the data entry system may be used for purposes of configuring a control program for a particular application.
An example of such a system is disclosed in European Patent Application 141,132, published May 15, 1985, by Lawrence Keith Stephens and Robert B. Hayes for "Monitoring and Alarm System for Custom Applications", and assigned to the assignee of this application. Especially in this type of situation, the data entered is unique to the particular application and, although the data entry screen is designed to promote ease of data entry, the user may at times need better quality help than is provided by manuals or help screens.

Summary of the Invention It is therefore an object of the present invention to provide a screen help technique which provides the user with significantly better assistance in making data entries than is possible with help screens that have been heretofore used in data entry systems.
It is another object of the invention to provide a screen help technique for data entry systems in which the guidance provided is relevant to the particular field or blank of the data entry screen about which the user has questions.
According to the present invention, when the user presses the "help" key, a portion of the data entry screen is overwritten with explanatory text that relates to the field that the user is currently entering. The explanatory text may overlay other fields on the screen but not the related field area for which help is requested. The DEB

I

explanatory text is surrounded by lines that form a box or I, "window" and is related to the corresponding input fiend with a line from the box to the field. This lets the user see the explanatory text in the context of the field. The explanatory text disappears when the user presses any key.

grief DescriE~ion of the Drawings The foregoing and other objects, advantages and aspects of the invention will be better understood from the following detailed description of the invention with reference to the drawings, in which:
Figure 1 is a sample data entry screen before the user presses the help key;
Figure 2 is the sample data entry screen shown in Figure 1 after the user presses the "help" key showing the field-directed "help window" provided according to the invention; and Figure 3 is a flow diagram of the field-directed screen help technique according to the invention.

Detailed Description of the Invention Referring now to the drawings and more particularly to Figure 1, there is shown a sample data entry screen which has a plurality of labels such as "High Alarm Limit", Lowe Warning Limit" and so forth. Adjacent each of the labels is a field which, prior to data entry, is blank. In the sample data entry screen shown in Figure l, the fields all contain data such as "980" for the "High Alarm Limit" label and "150" for the "Low Warning Limit. Some of these fields may have default values which are automatically entered in the data entry screen but which may be changed by -the user. The particular screen shown is one which might typically be used in the system disclosed in the aforementioned application 141,132 of Stephens et at. When using this or similar type of data entry screen, the user typically is presented DOW

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with the screen with all fields blank and the cursor in the first blank field which serves to prompt the user to enter data required for the corresponding label. The user enters the data and goes on to the next field and repeats the 5 process. Generally, the cursor automatically goes to the next field when all the character spaces have been filled in one field or, if less than all the character spaces are required, when the user presses the ENTER key or other cursor movement key. When all fields have been filled, the lo next data entry screen may be automatically displayed or the user might be required to press a SAVE key before the data entered into the several fields is saved and the next data entry screen is displayed. The latter option of course gives the user an opportunity to review the data entered 15 before it is saved. It will be observed that at the bottom of the sample data entry screen shown in Figure 1 there is a message to "Fill in each value and press Jo ; then F3 to save." The symbol Jo is used for the carriage return or ENTER key on most computer keyboards. The function key F3 20 has been defined in this system as the SAVE key.
It Jill also be observed at the bottom of the sample data entry screen shown in Figure 1 there is a last line that defines several of the function keys. The function key of particular interest in the context of the present invention is the Fly key, which is defined as the 'Whelp'' key The provision of such a "help" key is of course old in the art. However, when the Fly or "help" key is pressed by the user in a data entry system which incorporates the screen help technique according to the present invention, the result is like that shown in Figure 2. Note that in Figure 1 the cursor represented by a one character underline is beneath the "D" in the field corresponding to the label "Engineering Units When the user pressed the Fly key, a "window" appeared as shown in Figure 2 which provides an explanation that is specifically directed to the field in ~3~5~i DOW

which the cursor is locate. This window is outlined by a box from which there is a line that points to the field in question thereby providing a clear visual correlation of the explanatory text in the context of the field in question.
5 Moreover, while the "window" overlays a portion of the data entry screen, it does not overlay or obscure the field or its label where the user is currently entering data. When the user presses any key as when making a data entry, the "window" with its explanatory text automatically disappears.
lo Alternatively, the "window" and its explanatory text may be retained on the screen until the data for that field has been entered and the user presses the ENTER key at which point the "window" with its explanatory text would automatically disappear.
The essential elements of the invention are (1) that the help screen be related to the field of data being entered, (2) that the help text appear on the same screen, I that the help screen be clearly identified as relating to the field being entered, and (4) that the help text 20 disappear when the user keys a response into the field. In the example shown in Figure 2, the help text is surrounded by lines forming a box, but those skilled in the art will recognize that other forms of highlighting such as reverse video or color changes can be substituted.
The program which implements the field-directed screen help technique is illustrated in the flow diagram shown in Figure 3. This program constantly monitors the "help" key, recycling until that key is pressed by the user. When the "help" key is pressed, the first thing that happens is that the current content of the screen is saved. Then, by determining the field wherein the cursor is currently located, the program calls from memory the "help text" that corresponds to that field. The "help text" is displayed on the data entry screen at a location that does not obscure the field being entered, and a highlighting box is drawn ~3S~S
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around the "help text". A line is then drawn from the box to the field being entered in order to link the "help text"
to that data entry field. The program then waits until a response key is pressed. This may be any key or, as 5 previously mentioned, it may be the ENTER key. When the response key is pressed, the prior screen content is restored thereby automatically removing the "help text", its highlighting box and the linking line from the display.
The program illustrated by the flow diagram shown in lo Figure 3 is further described by a program design language (PAL) following the procedures set forth by P. Van Leer, "Top-down Development Using a Program Design Language," IBM
System Journal, no. 2, 1976, pages 155 to 170, as follows:

Process keyboard input PERFORM UNTIL end-key pressed IF help-key pressed THEN Help screen routine ELSE Process non-help key input _ _ END IF

END LOOP
.
H elm screen routine SAVE current content of screen in save area SAVE current cursor potion OPEN file of help text (or reset pointer to start of text PERFORM UNTIL help text wound that matches field READ next help text END LOOP
WRITE matching text onto display screen HIGHLIGHT help text (surround with a box; display reverse video; etc.) CASE entry-field location relative to help text OF
above Draw vertical line from entry field to I
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help text below; Draw vertical line from help text to entry -field left: Draw horizontal line from entry field to help text right: Draw horizontal line from help text to entry field ENCASE
RESET cursor to prior location on screen lo WAIT for next keyboard input RESTORE prior screen contents (wipe out help text) RETURN

Claims (4)

The embodiments of the invention in which an exclusive property or privilege is claimed are defined as follows:
1. In a data entry system having data entry screens and a save area for saving data describing a current data entry screen, said data entry screens comprising a plurality of fields wherein a user enters data and corresponding labels identifying the fields and a label identifying a current data entry field in which the user is next to enter data, said system storing help text associated with each data entry field label, a field-directed screen help technique comprising the steps of:
monitoring an input from the user requesting help, when a request for help is detected, saving data describing the current data entry screen, using the current data entry field label in the save area to determine the current data entry field and displaying the help text for that data entry field on the current data entry screen, said help text obscuring part of the data entry screen but not the current data entry field, highlighting and linking by visual indicia the help text to the current data entry field on the data entry screen, and restoring the prior data entry screen when the user presses a response key.
2. The field-directed screen help technique according to claim 1 wherein the steps of highlighting and linking are performed by drawing a box around the help text and drawing a line from the box to the current data entry field.
3. The field-directed screen help technique according to claim 1 wherein the location of a cursor in a data entry field on the data entry screen is used to point to the current data entry field label.
4. The field-directed screen help technique according to claim 1 wherein the step of restoring is performed in response to the pressing by the user of any key.
CA000481699A 1984-08-14 1985-05-16 Field-directed screen help technique Expired CA1235525A (en)

Applications Claiming Priority (2)

Application Number Priority Date Filing Date Title
US06/640,743 US4899276A (en) 1984-08-14 1984-08-14 Field-directed screen help technique
US640,743 1984-08-14

Publications (1)

Publication Number Publication Date
CA1235525A true CA1235525A (en) 1988-04-19

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Family Applications (1)

Application Number Title Priority Date Filing Date
CA000481699A Expired CA1235525A (en) 1984-08-14 1985-05-16 Field-directed screen help technique

Country Status (5)

Country Link
US (1) US4899276A (en)
EP (1) EP0171663B1 (en)
JP (1) JPS6149227A (en)
CA (1) CA1235525A (en)
DE (1) DE3581769D1 (en)

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Also Published As

Publication number Publication date
EP0171663A2 (en) 1986-02-19
JPS6149227A (en) 1986-03-11
US4899276A (en) 1990-02-06
JPH0415486B2 (en) 1992-03-18
DE3581769D1 (en) 1991-03-28
EP0171663A3 (en) 1988-09-21
EP0171663B1 (en) 1991-02-20

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