CA2285411A1

CA2285411A1 - Fax routing system and method using standard fax machine and personal computer

Info

Publication number: CA2285411A1
Application number: CA002285411A
Authority: CA
Inventors: Joseph Elias Bashoura; Charles J. Coudsi; Peter Victor Derycz; Fady Joseph Gabaret
Original assignee: Information Medical Retrieval, Inc.; Joseph Elias Bashoura; Charles J. Coudsi; Peter Victor Derycz; Fady Joseph Gabaret
Current assignee: Information Medical Retrieval Inc
Priority date: 1997-04-10
Filing date: 1998-04-09
Publication date: 1998-10-15
Also published as: AU730358B2; EP0988745A4; US6052445A; US6639974B2; WO1998046001A1; EP0988745A1; US6381313B1; US20030026400A1; AU6969398A; JP2001509931A; US5862202A

Abstract

A fax routing system and method using a standard fax machine (1) and personal computer (5). The telephone number is decoded from the telephone number dialing which is generated by the fax machine (1). This number is looked up in a table. If a corresponding Internet address is found, the fax is downloaded from the fax machine (1), converted into a computer file, and sent to the recipient via his Internet address. If a corresponding Internet address is not found, the decoded number is dialed on a telephone line and, thereafter, the telephone line is connected to the fax machine (1) for normal fax delivery.

Description

FAX ROUTING SYSTEM AND METHOD
USING BTANDARD FAX MACHINE AND PERSONAL COMPUTER
BACRGROUND OF THE INVENTION
Field of the Invention This invention relates to fax routing systems and methods and, in particular, fax routing systems and methods which direct faxes over the most economical route.
Description of Related Art The delivery of faxes is very important to modern-day business. The cost of toll calls, however, lessens the value of this important technology.
Toll-free telephone numbers have been created to partially alleviate this problem. Unfortunately, these telephone numbers are expensive and not in widespread use.
The Internet is another technology which is being used to advantageously carry faxes. Its widespread use, however, has been hampered by the need for especial equipment (e. g., document readers) and the failure of many business to have the equipment which is necessary to receive a fax over the Internet.
SUMMARY OF THE INVENTION
One object of the present invention is to provide a fax routing system and method which obviates these and other problems in the prior art.
Another object of the present invention is to provide a fax routing system and method which routes a fax over the most economical route.
A still further object of the present invention is to .,.

provide a fax routing system and method which chooses the most economical route for the fax automatically.
A still further object of the present invention is to provide a fax routing system and method which does not require a special document scanner to read the fax, but can instead utilize a standard fax machine.
A still further object of the preset invention is to provide a fax routing system and method which does not require a substantial investment in specialized computer equipment but, instead, can utilize an existing personal computer ("PC").
A still further object of the present invention is to provide a fax routing system and method which economically routes faxes using a minimum of equipment in addition to what is already possessed by the typical business.
A still further object of the present invention is to provide a fax routing system and method for routing faxes over the most economical route which is easy to operate.
These as well as still further objects, feature.- and benefits of the present invention are provided by ~ fax routing system and method which is adaptable to using a standard fax machine and PC to identify the most economical route for the fax and to direct the fax over that route. The system and method includes a fax director connected to the fax machine, to the PC, to a telephone line, and, optionally, to the Internet.
Transmission of the fax begins in the normal manner by placing the fax to be sent in the standard fax machine.
The fax director provides the standard fax machine with a dial tone and then receives and decodes the number which is dialed by the standard fax machine. This number is then routed to the PC, which looks it up in a table.
If the number is in the table, a corresponding Internet address is returned. The fax director then handshakes with the standard fax machine. The fax ._._ director then receives the fax being sent by the standard fax machine and converts it into a computer file. That computer file is then sent to the Internet address. The Internet address can be a standard IP address or an E-mail address.
If the number is not in the table, the fax director dials the telephone number over the telephone line and then connects the standard fax machine to the telephone line so that the fax can be sent in its normal manner.
These, as well as still further objects, features and benefits of the present invention will now become clear upon an examination of the accompanying drawings and detailed description of the preferred embodiments.
BRIEF DESCRIPTION OF THE DRAWINGS
Fig. 1 is a block diagram of a fax routing system and method configured in accordance with one embodiment of the present invention.
Fig. 2 is a block diagram of one embodiment of the fax director shown in Fig. 1.
Fig. 3 is a block diagram of one embodiment of the local computer shown in Fig. 1.
Fig. 4 is a block diagram of one embodiment of the table shown in Fig. 1.
Fig. 5 is a flow diagram illustrating one of the operational sequences of the embodiment of the present invention shown in Figs. 1-4.
DETAILED DESCRIPTION OF THE PREFERRED EMBODIMENTS
Fig. 1 is a block diagram of a fax routing system and method configured in accordance with one embodiment of the present invention.
As shown in Fig. 1, a local fax machine 1 is connected to a fax director 3. The fax director 3 is connected to a local computer 5 containing a table 7. ._..

The system shown in Fig. 1 also includes a fax sender 9. The line 11 connecting the fax sender 9 to the fax director 3 and the line 13 connecting the fax sender 9 to the local computer 5 are shown as dotted. This has been done to indicate that, at least in the embodiment shown in Fig. 1, only one of the connections is actually needed.
The system shown in Fig. 1 also includes a connection between the fax sender 9 and the Internet 15. Fig. 1 also shows an example of the many other types of connections to the Internet 15 which can advantageously be utilized in connection with the subject invention, such as a remote computer 19 connected to a remote printer 21. Last, Fig. 1 shows the fax director 13 also being connected over a telephone line 23 to the telephone system 25 which, in turn, is connected to a variety of devices which can advantageously be used in connection with the subject invention, such as a remote fax machine 27.
Fig. 2 is a block diagram of one embodiment of the fax director 3 shown in Fig. 1. As shown in Fig. 2, the fax director 3 includes a processor 31 connected to a handshaker 33, an off-hook sensor 35, a telephone number dialer 37, a dial tone provider 39, a telephone number decoder 41, and a fax converter 43.
Fig. 3 is a block diagram of the local computer 5 shown in Fig. 1. As shown in Fig. 3, the local computer 5 includes the telephone number table 7, a fax storage area 51, E-mail software 53, and FTP software 55.
Fig. 4 is a block diagram of one embodiment of the table 7 shown in Figs. 1 and 3. As shown in Fig. 4, the table 7 Includes a set of records 61, each of which includes a telephone number 63, and a corresponding IP
address 65 and/or a corresponding E-mail address 67.
Fig. 5 is a flow diagram illustrating one of the operational sequences of the embodiment of the present invention shown in Figs. 1-4. ---The operation of the components shown in Figs. 1-4 and the many variations which they can take are best understood by considering Figs. 1-4 in conjunction with Fig. 5, along with the explanation which now follows.
The local fax machine 1 can be any type of fax machine. In a preferred embodiment, the local fax machine 1 is a standard fax machine, i.e., a machine which receives the information to be faxed and the telephone number to which it is to be faxed, dials the telephone number, handshakes with the receiving fax machine, and then delivers the fax over the telephone.
After the fax to be sent and the telephone number is presented to the local fax machine 1, the local fax machine 1 typically seizes the telephone line by going "off-hook." This usually causes a dial tone to be generated.
Most local fax machines (but not all) test for the presence of the dial tone before proceeding. Once this tone is detected, the local fax machine then dials the number to which the fax is to be sent.
In the configuration of the present invention shown in Fig. 1, however, the local fax machine 1 is not directly connected to a telephone line. Instead, it is connected to the fax director 3.
As illustrated in Fig. 2, the fax director 3 includes the off-hook sensor 35. This is a device which senses that the local fax machine 1 has gone "off-hook."
Typically, this device accomplishes this function by sensing a low impedance state on the line connected to the local fax machine 1.
Upon detecting an "off-hook" condition, the "off hook" sensor 35 signals the processor 31 in the fax y director 3 to provide a dial tone. In turn, the processor 31 directs the dial tone provider 39 to provide a dial tone and to deliver that dial tone to the local fax ._..

machine 1.
Generation of the dial tone by the dial tone provider 39 can be accomplished using a broad variety of well-known techniques. one technique is simply to internally generate the tones needed to simulate a dial tone with audio oscillators. In a preferred embodiment, however, the dial tone provider 39 generates the needed dial tone by seizing the telephone line 23 and simply directing the dial tone which the telephone line 23 generates to the local fax machine 1, all under the control of the processor 31.
If the local fax machine 1 does not require a dial tone to trigger its dialing, of course, the fax director need not contain the dial tone provider 39. In the typical situation where such a dial tone is required, the dial tone provider 39 typically cuts off the dial tone after approximately one second.
Upon receiving the dial tone (or after seizing the line if no dial tone is required), the local fax machine 1 then dials the number to be dialed. It does so using well-known dialing techniques, such as the generation of touch tones or dial pulses.
Instead of being received by a telephone line, however, the dialing from the local fax machine 1 is received by the fax director 3 and decoded by the telephone number decoder 41 under the control of the processor 31, both contained with the fax director 3.
The decoded telephone number is then delivered under the control of the processor 31 to the local computer 5.
Within the local computer 5 is the table 7. As best illustrated in Fig. 4, the table .7 is simply a data structure containing a plurality of records 61, each one of which includes a telephone number 63 and a corresponding Internet address, such as an IP address 65 or an E-mail address 67. °--WO 98/46001 PCT/iJS98/07425 The telephone number table 7 in the local computer 5 is easily generated and maintained using well-known programming techniques. When it is known that a potential fax recipient has the ability to receive a fax over the Internet, the recipient's telephone number and his receiving Internet address is stored in the table 7.
In practice, there are many methods by which a fax can actually be sent over the Internet. If the recipient has an IP address, the fax can be sent directly to that IP
address using file transfer protocol {"FTP"). In this case, the IP address would be stored in association with the telephone number at the appropriate location in the telephone table 7.
Many users of the Internet, however, do not have 25 their own IP address. Instead, they connect to the Internet through servers maintained by others, such as Independent Servers Providers ("ISPs"). These temporary users of the Internet typically have an E-mail address.
For those Internet users who do not have their own IP
address, their E-mail address can also be stored in the table 7, as illustrated in Fig. 4.
Some Internet users, of course, will have both an IP
address and an E-mail address. In this case, both addresses can be stored in the table 7 or, at the option of the user, one or the other. Some users may opt to store only the IP address in those cases in which both are available.
Upon receiving the telephone number to which the fax should be sent from the fax director 3, the local computer 5 looks up that telephone number in the table 7. Again, this is done using well-known programming techniques.
If the dialed telephone number appears in the table, notice of this appearance is sent by the local computer 7 to the fax director 3. Upon receipt, the processor 31 causes the handshaker 33 to issue the necessary --communication signals to the local fax machine 1 so that the fax director 3 and the local fax machine 1 can "handshake." This is a process which is well known in the art for establishing a common protocol for the delivery of the f ax .
Following this handshaking, the local fax machine 1 delivers the fax using standard and well known fax transmission techniques to the fax director 3. This fax is received by the fax converter 43 in the fax director 3 which converts the received fax into a computer file.
This, again, is done using well-known techniques, techniques which are presently in widespread use in fax-modem boards.
The computer file is then delivered to the local computer 5 and stored in the fax storage area 51. As is well known in the art, such an area can be RAM, a hard disk, or any other type of storage device.
The Internet address corresponding to the telephone number is then obtained from the table 7 in the computer 5.
If the Internet address is an IP address, the FTP
software 55 in the local computer 5 generates the necessary signals for causing that file to be delivered into the Internet using FTP protocol. This can be done by directly controlling the fax sender 9 through the connection 13. Alternatively, these control and data signals can be sent back to the fax director 3 from the local computer 5 which, in turn, can control the fax sender 9 through a connection 11.
If only a corresponding E-mail address is stored in the table 7, the E-mail software 53 in the local computer 5 generates an E-mail message to the recipient (or no message at all) and delivers that E-mail into the fax sender 9 for delivery into the Internet 15 with the computer file attached. Again, the local computer 5 can °---instead deliver the E-mail with the computer file attached to the fax director 3 which, in turn, delivers it over the line 11 to the fax sender 9.
The fax sender 9 can be implemented using any of a broad variety of technologies. It could be as simple as a modem board plugged into the local computer 5 or the fax director 11. This board, in turn, could be given a telephone line or an ISDN line which would connect to the Internet in one of many well-known ways, such as through an ISP. The fax sender 9 could also be a modem server contained on a network system. It could also be a more direct link to the Internet, such as a T1 line. All types of connections to the Internet 15 are contemplated.
Following receipt of the computer file by the Internet, the computer file proceeds in accordance with well-established techniques. Typically, it will be received by a remote computer, such as the remote computer 19, which will strip the fax from the transmission and deliver it for viewing to a screen or, for more permanent display, to a remote printer, such as the remote printer 21. A broad variety of other existing technologies, of course, can also be used advantageously to receive this transmission.
In the event that the telephone number is not contained within the table 7, a different course of action is followed. First, the fax director 43 seizes the telephone line 23 and dials the telephone number using the telephone number dialer 37 under the control of the processor 31. After the number is dialed by the fax director 3, the telephone line 23 is connected to the local fax machine 1.
The local fax machine 1 then proceeds to deliver its fax into the telephone system 25 in accordance with existing techniques. It handshakes with the remote fax machine 27 and, thereafter, delivers the fax. The local fax machine 1 then hangs up, causing the system to re-set itself for the next fax. For this function to work, the entire operation of looking the telephone number up in the table, signaling the absence of the number, and dialing the number over the telephone line, must all usually occur sufficiently quickly to avoid a time-out of the local fax machine 1.
The embodiments of the present invention which have now been described are merely illustrative. Numerous variations are contemplated. For example, the exact location of many of the modules could be different. The fax sender 9 could be a component of the fax director 3 or could be a component of the local computer 5. The fax director 3 could even be a board which is plugged into the local computer 5. Although an existing PC is contemplated as the device which performs the functions of the local computer 5, the fax director 3 could be custom-designed to perform these functions itself.
Although the Internet address look-up function has thus been described as occurring after the downloading of the tax from the local fax machine 1, it is to be understood that this operation could occur before that downloading, if desired. Indeed, it could occur at the very moment the telephone number is first looked up in the table 7. In this case, the corresponding address could simply be stored in a buffer until later needed.
Although one structure for the table 7 has been shown in Fig. 4, moreover, it is to be understood that many other structures could instead be used. For example, a one field could contain either the IP address or the E
mail address and another field could contain a flag indicating which type of address is stored in the first field. It is also contemplated that the active commands to the local computers and/or the fax sender 9 could be merged into the fax director 3, making the local fax .......

machine 1 and the fax director 3 the only necessary components at the sending location. Numerous other configurations could also be used, as is well-known in the art.
In short, the present invention contemplates a broad variety of configurations, embodiments, features and benefits, and is limited solely by the claims which follow.

Claims

we claim:

1. A fax routing system comprising:
(a) a local fax machine for:
(1) receiving a document to be faxed over a telephone line;
(2) receiving a telephone number to which the document should be faxed over the telephone line;
(3) dialing the telephone number; and (4) transmitting the document over the telephone line after dialing the telephone number as a fax;
(b) a local computer containing a table of telephone numbers and corresponding Internet addresses, said local computer for:
(1) receiving a telephone number;
(2) looking the telephone number up in the table; and (3) delivering the Internet address corresponding to a telephone number in the table;
(c) a fax director connected to said fax machine, said computer and to a telephone line, said fax director including:
(1) an off-hook sensor for sensing when said local fax machine goes off hook;
(2) a dial tone provider for delivering a dial tone to said local fax machine;
(3) a telephone number decoder for decoding the telephone number dialed by said local fax machine;
(4) a telephone number dialer connectable to the telephone line for dialing the telephone number;
(5) a handshaker for handshaking with said fax machine;
(6) a fax converter for converting the fax to be sent by said local fax machine into a computer file;
(7) a processor connected to said off-hook sensor, dial tone provider, telephone number decoder, telephone number dialer, handshaker and fax converter for:
a. causing said dial tone provider to provide a dial tone after said off-hook sensor senses said fax machine going off hook;
b. causing said telephone number decoder to decode the telephone number dialed by said local fax machine after causing said dial tone provider to provide a dial tone;
c. if an Internet address corresponding to the telephone number is in said telephone number table:

1. causing said handshaker to handshake with said fax machine;

2. causing said fax converter to convert the fax being sent by said local fax machine into a computer file;

3. directing said fax sender to send the computer file

4. The fax routing system of Claim 1 wherein said Internet address includes an e-mail or an IP address, wherein said local computer includes an e-mail and an FTP
software package, wherein said e-mail software package sends the computer file to be sent over the Internet by said fax sender as an attachment to an e-mail addressed to the e-mail address if an e-mail address exists, and wherein said FTP software package sends the computer file to be sent over the Internet by said fax sender using FTP
to the IP address if an IP address exists.

5. The fax routing system of Claim 1 wherein said dial tone provider generates the dial tone by ceasing the telephone line and transferring the dial tone generated by the telephone line to said fax machine.

6. The fax routing system of Claim 1 wherein said telephone number dialer dials the number before said fax machine times out.

7. The fax routing system of Claim 1 wherein said computer includes a fax storage area and wherein the computer file is stored in said fax storage area prior to delivery to said fax sender.

8. A method for routing a fax over the most economical route using a local fax machine, a local computer containing a table of telephone numbers and corresponding Internet addresses, a fax director and a fax sender, comprising the steps of:
(a) the local fax machine receiving a document to be faxed over a telephone line;
(b) the local fax machine receiving a telephone number to which the document should be faxed over the telephone line;

(3) the local fax machine transmitting the document over the telephone lire as a fax.

9. A fax director for routing a fax over the most economical route to a desired telephone number received from a local fax machine, for interfacing with a local computer containing a table of telephone numbers and corresponding Internet addresses, and for connecting to a telephone line, said fax director comprising:
(a) an off-hook sensor for sensing when the local fax machine goes off hook;
(b) a dial tone provider for delivering a dial tone to the local fax machine;
(c) a telephone number decoder for decoding the telephone number dialed by the local fax machine;
(d) a telephone number dialer connectable to the telephone line for dialing the telephone number;
(e) a handshaker for handshaking with the fax machine;
(f) a fax converter for converting the fax to be sent by the local fax machine into a computer file;
(g) a processor connected to said off-hook sensor, dial tone provider, telephone number decoder, telephone number dialer, handshaker and fax converter for:
(1) causing said dial tone provider to provide a dial tone after said off-hook sensor senses the fax machine going off hook;
(2) causing said telephone number decoder to decode the telephone number dialed by the local fax machine after causing said dial tone provider to provide a dial tone;
(3) if an Internet address corresponding to the telephone number is in the telephone number table:
a. causing said handshaker to handshake with the fax machine;
b. causing said fax converter to convert the fax being sent by the local fax machine into a computer file;
c. causing the computer file be delivered to the Internet to the corresponding address contained within the table; and (4) if an Internet address corresponding to the telephone number is not in the telephone number table, for:
a. causing said telephone number dialer to dial the telephone number; and b. connecting the local fax machine to the telephone line.

10. A fax director for routing a fax over the most economical route to a desired recipient identified by a telephone number received from a local fax machine and for connecting to a telephone line, said fax director comprising:
(a) an off-hook sensor for sensing when the local fax machine goes off hook;

(b) a dial tone provider for delivering a dial tone to the local fax machine;
(c) a telephone number decoder for decoding the telephone number dialed by the local fax machine;
(d) a telephone number dialer connectable to the telephone line for dialing the telephone number;
(e) a handshaker for handshaking with the fax machine;
(f) a fax converter for converting the fax to be sent by the local fax machine into a computer file;
(g) a table of telephone numbers and corresponding Internet addresses;
(h) a fax sender connectable to the Internet for sending the computer file containing the fax over the Internet to the Internet address if the telephone number is in said table; and (i) a processor connected to said table, fax sender, off-hook sensor, dial tone provider, telephone number decoder, telephone number dialer, handshaker and fax converter for:
(1) causing said dial tone provider to provide a dial tone after said off-hook sensor senses the fax machine going off hook;
(2) causing said telephone number decoder to decode the telephone number dialed by the local fax machine after causing said dial tone provider to provide a dial tone;
(3) looking up the decoded telephone number in said table;
(4) if an Internet address corresponding to the telephone number is in the telephone number table:
a. causing said handshaker to handshake with the fax machine;
b. causing said fax converter to convert the fax being sent by the local fax machine into a computer file; and c. causing said fax sender to send the computer file to the Internet address; and (5) if an Internet address corresponding to the telephone number is not in the telephone number table, for:
a. causing said telephone number dialer to dial the telephone number; and b. connecting the local fax machine to the telephone line.

11. A fax director for directing a tax to a desired recipient identified by recipient-identifying information over the Internet to the recipient's Internet address or, if the Internet address is not known, over the public telephone system to the recipient's fax number, comprising:
(a) an electronically-stored table containing recipient-identifying information identifying certain potential fax recipients and an Internet address corresponding to each; and (b) processor configured to (1) communicate with said table;
(2) receive the recipient-identifying information for the desired recipient;
(3) determine whether said table contains an Internet address corresponding to the received recipient-identifying information;
(4) if said table contains an Internet address corresponding to the received recipient-identifying information, direct that the fax be sent to the recipient over the Internet to the corresponding Internet address; and (5) if said table does not contain an Internet address corresponding to the received recipient-identifying information, direct that the fax be sent to the recipient over the public telephone system using the fax number of the desired recipient.

12. A method for directing a fax to a desired recipient identified by recipient-identifying information over the Internet to the recipient's Internet address or, if the Internet address is not known, over the public telephone system to the recipient's fax number, comprising the steps of:
(a) receiving the recipient-identifying information for the desired recipient;
(b) determining whether an electronically-stored table contains an Internet address corresponding to the received recipient-identifying information;
(c) if the table contains an Internet address corresponding to the received recipient-identifying information, directing the fax to the recipient over the Internet to the corresponding Internet address; and (d) the table does not contain an Internet address corresponding to the received recipient-identifying information, directing the fax to the recipient over the public telephone system using the fax number of the recipient.