DE10131906C2 - System and procedure for the procurement management of medical standard and special articles - Google Patents

Description

The invention relates to a system and a method as well as a computer program for the procurement management of medical standard articles and special articles, especially for hospitals.

Various processes for the procurement of im are from the prior art Hospital area needed medical products known. For example  from US 6 112 502 A a method for replenishing the stock of medi zinischen products known, in which a data processing system is used. This data processing system is also used in particular to manage the inventory tars.

From US 6 163 737 A is a magazine system for the storage of medical product ten known, in which a user is connected to the database of a computer, which are used to manage the withdrawal of medical products from the Maga interest system serves.

From US 5 790 409 A is an inventory monitoring and delivery system for medical devices known products. Registers are used to record or deliver one at a time certain medical product. Each register has one sensor and one Microprocessor equipped to monitor the dispensing of the product.

From US 5 991 728 A is a method for creating a profile for the use of Goods of the medical field known in a hospital. For the procurement management is accessed in a procedural profile, which the for products that require a particular medical treatment or surgery tet.

Finally, an inventory management system is known from US Pat. No. 6,249,774 B1 ches can also be used for medical products. On the part of one Distributors of the inventory of a product previously delivered to a customer replenished automatically, according to a prediction of the future Customer's needs.

The invention is based on the object of an improved system and method for to create the procurement management of medical products.  

The object underlying the invention is independent with the features of current claims solved in each case.

Preferred embodiments of the invention are in the dependent claims given.

The present invention allows efficient procurement management for medical personnel African products, especially in the hospital sector. It is particularly advantageous that by means of the invention the inventory of medical products directly to the respective Demand on a station can be adjusted, which is a minimal ar research effort on the part of the clinic staff, for example the nurses changed.

In a procurement management system according to the invention, a distinction is made between standard items differentiate between special items. Standard articles are such medical articles those who are constantly and continuously needed at a particular hospital ward the. For the stocking of such standard articles are from the state of the art nik modular cabinets known, for example from Zarges GmbH & Co. KG, 82362 Weilheim, Germany. Such a modular cabinet is according to the invention for the inclusion of removal modules and storage modules for each standard article used.

According to a preferred embodiment of the invention, each removal module for a standard article a data carrier, which is releasably connected to the removal module is. If the removal module is empty, the disk is detached and shared with others Data carriers of emptied removal modules collected, for example, by the data Carrier placed on a strip-shaped carrier arranged on the modular cabinet become.

According to a further preferred embodiment of the invention, the data carriers ger of the standard articles to be reordered, for example once a day, read. This is preferably done with a portable handheld device, for example a  Hand scanner, a magnetic stripe reader or a card reader - depending on the Type of data carrier used for the product identification of the standard articles.

According to a further preferred embodiment of the invention, the in the Data stored in the handheld device first via a docking station in a client Computer entered. The docking station can have a control element through whose actuation first transfers the data from the handheld device to the client computer and thence to a server computer of an e-commerce platform for the inclusion of the Order will be forwarded.

In another operating mode, the user can view special articles from a website choose. These are, for example, special articles for be agreed medical measures are needed in the special case, e.g. B. high-priced Prostheses, medical devices and the like. With regard to an order from sol Chen special articles, the rights of the user are checked, that is, it is checked with Using a database query, it was determined whether the user had sufficient rights for orders the corresponding order. This review is done before preferably only in the event that special items are ordered; a review of the There are no rights for ordering standard items.

According to a further preferred embodiment of the invention, for the user In order mode for special items, a website is dynamically generated according to a user profile. For example, one or more catalogs or parts of catalogs from a catalog system according to the user profile be evaluated and offered to the user on the website.

In a further preferred embodiment of the invention, an e- Commerce platform available, the authentication, the catalog system, a wa shopping cart system, billing system, user management system and / or others Components integrated with each other and with the warehouse management system of a Logis tic center is coupled. To implement such an e-commerce platform  e.g. Microsoft Commerce Server (www.microsoft.com./commerceserver) be used.

The orders for the standard articles and for the special articles are then by the E-commerce platform transfer the warehouse management system, assembled there and delivered to the hospital. The standard items are - when using a Module cupboards - cleared into the appropriate modules and the data carrier again attached to the relevant modules.

This process is clear, quick, uncomplicated and precise. Especially who the delivery processes, the packaging as well as the distribution and clearance processes optimized so that valuable time and costs can be saved. Of A particular advantage for the hospital is that it ties up capacity and capital for your own warehouse can be largely avoided. It also saves Media-free entry of orders for standard items personnel expenditure.

Another particular advantage is that the delivery from the logistics center billing is also simplified, as the logistics center as the central supplier for the Products acts and therefore only one invoice per billing period, e.g. B. per month nat, separated according to cost centers and cost types. This also serves the Ef Increase the efficiency of administrative work and reduce both the effort and the costs in the hospital's financial accounting.

The operator of the e-commerce platform or the logistics center (s) can do this act as a buyer and not just as an intermediary. Through the optimized on Purchasing volumes of medical products can be used to negotiate cost advantages.

According to a further preferred embodiment of the invention, an electronic Written message to an approval authority if the user's rights not sufficient to place an order for a special item. At this Approval authority can, for example, be a manager of the user or the controller of the hospital.  

The latter can then annotate the message and send it to the user hand off. The user can then place the order again. By particular Another advantage is that this method has an educational effect for the user zer is connected, so that the efficiency of the overall system after a familiarization phase is further increased.

It is particularly advantageous if one of the users with one or more Special items filled electronic shopping basket together with the electronic one Message is sent so that the user can see the shopping cart after receiving the Message from the approval authority to reissue the order editie can, so is not forced, completely re-enter the contents of the shopping cart to admit.

Hereinafter, a preferred embodiment of the invention will be referenced explained in more detail on the drawings. Show it

Fig. 1 is a block diagram of an embodiment of the computer system according to the invention,

Fig. 2 shows a first embodiment of a method for ordering of standard and specialty products,

Fig. 3 is a schematic representation of a modular cabinet,

Fig. 4 shows a second preferred embodiment of the method according to the invention.

Fig. 1 shows a computer system for the procurement management of a hospital 1st In the hospital 1 there is a client computer 2 , via which the entry of orders for standard and special items takes place, specifically for the crane hospital 1 as a whole or for certain stations of the hospital 1 . In the crane kenhaus 1 , several client computers 2 can be present.

The client computer 2 contains at least one computer program 3 for the commu nication of the client computer 2 with a docking station 4 and via a network 5 with a server computer 6 on which an e-commerce platform is implemented.

The docking station 4 is connected to the client computer 2 by a line or wirelessly. A handheld device 7 can be inserted into the docking station 4 . The handheld device 7 is used to record the article identifications of standard articles to be reordered. This can be, for example, a hand-held scanner for scanning barcodes with the identifications of the standard articles to be reordered, or another data acquisition device.

After the standard articles to be re-ordered have been recorded by a user using the hand-held device 7 , the hand-held device 7 is connected to the docking station 4 . Appropriate handheld devices and docking stations are known per se and are commercially available, for example, from Symbol Technologies (www.symbol.com). In the exemplary embodiment shown, the docking station 4 has an operating element 8 , which is a so-called "hot sync button".

The e-commerce platform of the server computer 6 contains a program module 9 for the authentication of a user. The program module 9 can access a database 10 for this purpose.

In the database 10 , each user ID is assigned a password and an identification number of the hospital to which the user belongs, the relevant cost center, the rights of the user and a user profile.

There is also a database 11 on the e-commerce platform, which assigns a list of identifiers of standard articles (standard article ID) to each hospital ID. When the e-commerce platform is initialized for a specific hospital, a list of standard articles for which orders are to be placed automatically can be entered in the database 11 in a manner specific to the hospital or also station or cost center.

By contrast, special items are ordered via a page 12, which is generated dynamically for a user by means of a program 13 . For this purpose, the program 13 uses the user ID as a key to access the profile of the user concerned in order to select one or more catalogs or parts of catalogs from a catalog system 14 for display on page 12 in accordance with the profile.

From the offer of the catalog or partial catalogs accessible via page 12, the user selects the desired special articles which are collected in a virtual shopping cart 15 . The user can then order the special items in the shopping cart 15 .

The program 13 checks this order by accessing the rights of the relevant user in the database 10 by means of the user ID. If the rights for placing the order are sufficient, it will be accepted.

In the opposite case, the program 13 generates a message to an approval authority of the user. The approval authority can for example be another user, e.g. B. the supervisor of the first user or a controller. As soon as this additional user has logged on to the e-commerce platform of the server computer 6 , the message is displayed to this user, preferably together with the shopping cart 15 .

The approver can annotate this message and return it to the user who entered the order. When the first user logs in again on the e-commerce platform of the server computer 6 , this user is then shown the message returned by the approval authority, which is associated with an educational effect. The user can then adjust the content of the shopping cart so that his rights are sufficient for a corresponding order.

After a corresponding editing of the shopping cart 15 , the first user can then place the order again. This renewed order is then checked again by the program 13 and accepted if necessary.

To order standard items, the handheld device 7 is connected to the docking station 4 . By operating the control element 8 , the user selects the order mode for the automatic order of the standard articles. By actuating the control element 8 , the identifiers of the standard articles to be reordered are first transmitted via the docking station 4 to the client computer 2 by means of a so-called con duits.

The program 3 then transmits this data via the network 5 , which is preferably an Internet, extranet or the intranet, to the server computer 6 , that is to say to its e-commerce platform. The corresponding orders for standard items can be accepted by the e-commerce platform without any verification.

Alternatively, the database 11 can be used to check whether the identifiers transmitted by the client computer 2 are authorized for reordering the standard articles for the hospital in question with the hospital ID. For this purpose, the transmitted identifiers are compared with the standard article identifiers (“standard article IDs”) that are stored in the database 11 .

The orders for the standard articles and for the special articles are then transferred from the server computer 6 to a logistics center 16 and entered there into a warehouse management system 17 which carries out the packaging and shipping of the ordered articles to the hospital 1 . With a nationwide system, various regional logistics centers 16 may be available for this purpose, which are responsible for crane houses 1 of the region in question.

The total of the items ordered are billed monthly, for example, in a total invoice from the e-commerce platform of the server computer 6 .

In addition to the standard articles for the automatic ordering process, the quantities to be reordered in each case can also be standardized and stored in the database 11 . Then all that is required is to transfer the individual identifiers of the standard articles to be reordered without specifying a quantity.

For the automatic ordering process, the hospital ID can either be automatically transmitted by the program 3 without the need for a user action. Alternatively, the user must also first authenticate himself in the automatic ordering process for standard articles, so that the hospital ID in the database 10 can be accessed with the user ID as a key. The Kranhaus ID then in turn serves as a key for accessing the standard article IDs and possibly the standardized product quantities in the database 11 .

Fig. 2 shows a preferred embodiment of the procedural inventive method. In step 20 , the user is first identified and / or authenticated. The user then specifies in step 21 whether the order is a standard product. This can be done, for example, by operating the control element 9 (cf. FIG. 1).

In the event that the operating mode for the automatic entry of orders for standard articles is selected, the corresponding product identifications are transferred automatically and without media disruption from the hospital to an e-commerce platform in step 22 , from where the corresponding order in step 23 a logistics center is forwarded.

If, on the other hand, the user wishes to place an order for a special product, the user is shown in step 24 a corresponding website with an offer of special products. The user can then select one or more special products, for example from a catalog, and store them in a virtual shopping cart.

In step 25 , it is then checked on the server side whether the rights of the user are sufficient for placing the order for the special items in the shopping cart. If this is the case, the corresponding order is forwarded to the logistics center 26 .

Fig. 3 shows a modular cabinet 20 as it can be used advantageously for performing an inventive method. The modular cabinet 20 has a cabinet door 21 , which is shown in the illustration of FIG. 3 in the open position.

The module cabinet 20 has different compartments 22 and 23 each for holding different modules. For example, there is a module 24 in the compartment 22 for receiving a specific standard medical article. Module 24 is a removal module, which means that the relevant standard article is removed from module 24 if necessary.

In addition to module 24, there is another module 25 for the same standard product. Module 25 is a storage module, which means that the standard product is not removed from module 24 , but from module 25 as long as module 25 is not empty.

The module cabinet 20 contains further pairs of removal and storage modules for further standard medical articles. For example, the removal module can always be arranged to the left of the storage module.

Each of the modules in the module cabinet 20 has a data carrier. This can be a plastic clip that is detachably snapped into a front area of the respective module. For example, module 24 has a data carrier 26 and module 25 has a data carrier 27 . The data carriers 26 and 27 each serve to store data that serve to identify the standard articles held in the modules 24 and 25 . This data can also include a corresponding quantity for the capacity of the respective module. The same applies to the other modules in the module cabinet 20 with reference to the respective standard medical article.

A carrier strip 28 is arranged on the inside of the cabinet door 21 . The Trägerleis te 28 is used to hold data carriers. For example, the support bar 28 is designed in its profile so that the mounting of the data carriers 26 and 27 on the support bar 28 can be done in the same way as on the corresponding modules 24 and 25 by snapping the clip.

As soon as the module 24 is empty, the data carrier 26 is removed from the module 24 and placed on the carrier strip 28 . Correspondingly, further data carriers 26 are inserted further removal modules onto the carrier strip 28 as soon as the corresponding removal modules are empty.

Within a predetermined time interval, for example once a day, the data from the data carriers 26 are then recorded on the carrier strip 28 in order to reorder the corresponding standard products for the empty removal modules 24 . For the period between the emptying of a removal module and its refilling, the corresponding storage module 25 is used for the removal of the relevant standard article. For this purpose, for example, the modules 24 and 25 can be exchanged in the module cabinet 20 on the compartment 22 , so that the storage module takes over the function of the removal module and the empty removal module becomes the storage module by filling up later.

For example, each of the data carriers 26 and 27 can have a barcode which has data at least for the identification of the corresponding standard article, for example by means of an identifier. Such a barcode on the data carrier 26 can then be read contactlessly by means of a scanner (cf. handheld device 7 of FIG. 1). The barcode can also contain a standardized product quantity and / or the hospital ID.

FIG. 4 shows a further preferred embodiment of the invention.

In step 30 , the standard articles to be reordered ("product IDs") are first read in from the empty removal modules (cf. FIG. 3) by means of a handheld device, for example by scanning a barcode from a data carrier of the empty removal module.

After all empty removal modules have been detected, in step 31 the handheld device is connected to a docking station of a client computer of the user (cf. docking station 4 and handheld device 7 in FIG. 1).

In step 32 , a connection is established between the client computer and a server computer with an e-commerce platform. In step 33 , the user identifies and / or authenticates himself to the e-commerce platform, for example by entering an appropriate user ID and a password.

In step 34 , the user can then operate an operating element, for example the docking station (docking station 4 of FIG. 1), in order to select the operating mode for the automatic entry of orders for standard articles. In this case, the corresponding product IDs are first transferred in step 35 from a memory of the handheld device to the client computer of the user and from there to the server computer of the e-commerce platform. From there, the order data are then forwarded to a logistics center in step 36 .

If the user does not choose the operating mode for the automatic order, but would like to order a special product, a user-specific page for the selection of the special product is generated in step 37 . A corresponding user profile stored on the server is accessed, which is used, for example, for the selection of one or more catalogs from a catalog system.

The user can access the catalogs via the user-specific page and select one or more special articles in step 38 . The selected specialty items are saved in a shopping cart.

In step 39 it is checked whether the user has sufficient rights to carry out the order of the special items in the shopping cart. If this is the case, the corresponding order is transmitted to the logistics center in step 40 .

In the opposite case, a message is generated for an approval authority, for example the manager of the user or a controller of the hospital, this message also containing the shopping cart. This takes place in step 41 .

The approval authority can then forward this message with a note to the user in step 42 in order to achieve an educational effect for the user. The user can then edit the shopping cart so that his rights are sufficient to place the order and enter the corresponding order in step 43 . In step 39 it is then checked again whether the rights of the user with regard to the edited shopping cart are actually sufficient. If this is not the case, steps 41 to 39 are carried out again; otherwise, the corresponding order is forwarded to the logistics center in step 40 .

LIST OF REFERENCE NUMBERS

1

hospital

2

Client computer

3

computer program

4

Docking station

5

network

6

server computer

7

handset

8th

operating element

9

program module

10

Database

11

Database

12

page

13

program

14

catalog system

15

shopping cart

16

logistics center

17

Warehouse Management System

20

modular cupboard

21

cabinet door

22

subject

23

subject

24

module

25

module

26

disk

27

disk

28

support strip

Claims (27)

1. System for the procurement management of medical articles, in particular for a hospital, with
Withdrawal modules ( 24 ) for the storage of standard articles and with a data carrier ( 26 ) for each of the removal modules for storing an identifier of the standard article associated with the relevant removal module,
a hand-held device ( 7 ) for detecting standard articles to be re-ordered by reading the data carrier when a removal module is empty,
a docking station ( 4 ) for receiving the hand-held device, the docking station being connected to a client computer ( 2 ),
an operating element ( 8 ) when actuated, the transmission of the identifier read into the hand-held device from the hand-held device via the client computer to a server computer, which can be connected to a logistics center ( 16 ),
with a server-side catalog system ( 14 ) for ordering special items and with means for dynamically generating the website with those catalogs or parts of catalogs of the catalog system that correspond to the respective user profile, with the user profile with a user ID as the key on the server side can be accessed and the user profile specifies a group of special items for selection on the web page, the generation of the web page only taking place if the user has not selected the operating mode for ordering a standard item via the control element Has,
Means ( 13 ) for access to the rights of the user for an order of a selected special item, the user ID serving as the key for server-side access to a right database ( 10 ). 2. System according to claim 1, wherein the handheld device a scanner for reading a Identifier of a standard article. 3. System according to claim 1 or 2, wherein the handheld device a magnetic stripe ser for reading an identifier of a standard article. 4. System according to claim 1, 2 or 3, wherein the handheld device a card reader for reading an identifier of a standard article from a chip card. 5. System according to any one of the preceding claims 1 to 4, in which the hand device for the contactless version of standard articles to be reordered is trained. 6. System according to any one of the preceding claims, in which the data carrier are releasably connectable to the removal modules. 7. System according to claim 6 with means ( 28 ) for collecting data carriers which have been detached from their respective removal modules, the means for collecting the data carriers being designed in such a way that the detection of standard articles to be reproduced takes place when the released data carriers are in or on the means of collecting. 8. System according to claim 7, in which means for collecting are strip-shaped and the means for collecting are preferably arranged on the inside of a cabinet door ( 21 ) of a module cabinet for receiving removal modules and storage modules. 9. System according to claim 8, wherein the docking station on the control element has. 10. System according to any one of the preceding claims with means ( 9 ) for identifi cation and / or authentication of the user. 11. The system of claim 10, wherein the means for identification for input egg ner user ID, preferably via a keyboard, using a chip card and / or biometric means. 12. The system of claim 10 or 11, wherein the means for identifying the User-specific, station-specific, cost center-specific and / or are trained specifically for the hospital. 13. The system of claim 12, wherein the rights an order limit for a maxima le order quantity and / or a maximum order amount for special items include. 14. System according to one of the preceding claims with means for storing a shopping cart ( 15 ) for a user for selected special items. 15. System according to any one of the preceding claims with means for automati sending an electronic message to an approval body, in the event that the rights of the user for an order one or more selected special items are not sufficient and the electro African message, preferably the shopping cart of the selected item (s) includes special items. 16. System according to claim 15 with means for forwarding the electronic Message from the approval authority to the user with a comment the approval authority, preferably the shopping cart with the electronic  Message is forwarded to the user and the user the Shopping cart for a repeat order of the or the out selected special article can edit. 17. System according to claim 15 or 16 with means for server-side storage the electronic message to the approval body and the electronic message with the comment from the approval authority to the Be users, preferably each with the shopping cart and with means for retrieval the electronic message as soon as the user or approval instance identified and / or authenticated to the server. 18. Procedure for the procurement management of medical articles, in particular for a hospital, with the following steps:

• Detection of an identifier of a standard article to be reordered from a data carrier of a removal module for the standard article with a hand-held device,
• Connection of the hand-held device to a client,
• - selection of an order mode for standard or special items, by operating or not operating a client-side control element,
• - if the order mode for standard articles is selected: transmission of the identifier via the client and a network on a server,
• - In the case of choosing the order mode for special items: loading a web page from the server to the client for the selection of special items by a user, selection of one or more of the special items for an order by the user, transferring the selection of the Client to the server, checking whether the rights of the user are sufficient for ordering the special items by accessing a rights database with a user ID as the key.

19. The method according to claim 18, wherein the data carrier of empty removal memo dulen be detached and collected and the collected disk then read with a handheld device, for example. 20. The method according to any one of the preceding claims 18 or 19, in which for the automatic entry of orders for standard items accordingly Identifiers of the standard articles can be recorded with a handheld device and these identifiers are transmitted to the client via a docking station. 21. The method according to claim 20, wherein the selection of the operating mode by loading the control element of the docking station is operated. 22. The method according to any one of the preceding claims 18 to 21 with a Ver drive to identify and / or authenticate a user, whereby the procedure for identifying and / or authenticating the user user-specific, cost center-specific, station-specific or hospital is specifically trained. 23. The method according to any one of claims 18 to 22 with access to the rights to verify user authorization for the Make the order of the selected special item (s) and where the rights preferably an order limit for an order amount and / or an Include order quantity. 24. The method according to any one of the preceding claims 18 to 23, wherein the Website dynamically according to a user profile saved on the server side fils is generated dynamically. 25. The method according to claim 24, wherein for the dynamic generation of the Website according to the user profile on a catalog system for the Selection of one or more catalogs and / or partial catalogs is accessed.   26. The method according to any one of the preceding claims 18 to 25, wherein the Selection of the user of the selected special item or items in a Wa basket is saved. 27. The method according to any one of the preceding claims 18 to 26, wherein one Approver receives an electronic message if the user do not have sufficient rights to order the selected one (s) Special item and the approval authority has the message with a Provided annotation can be returned to the user, preferably the shopping cart is included in the electronic message and the user after receiving the electronic message from the approval authority the shopping cart to repeat the order of the or the selected special article can edit.