US2869898A - Payroll record and computing papers - Google Patents

Description

M. G. MARTIN -PAYROLI.. RECORD AND COMPUTING PAPERS 5 Sheets-Sheet 1 w fwlll` m l.

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Jan. 20,` 1959 Filed oct. 14, 1955 Jan. 20, 1959 M. G. MARTIN PAYROLL RECORD AND COMPUTING PAPERS 5 Sheets-Sheet 2 l Filed Oct. 14, 1955 5 sheets-sheet 3 M. G. MARTIN PAYROLL RECORD AND COMPUTING PAPERS Jan. 20,y 1959 Filed oct. 14, 1955 IN VEN TOR. /V/f/f@ Aya/V07 BY United States Patent O PAYROLL RECORD AND COMPUTING PAPERS` Menno G. Martin, Pittsburgh, Pa., assigner to The Shaw-Walker Company, Muskegon, Mich.

Application October 14, 1955, Serial No. 540,482

Claims. (Cl. 282-27) This invention relates to improvements in payroll record and computing papers. The principal `objects of this invention are:

First, to provide a set of cooperative recording and computing papers which will permit the simultaneous entry of payroll record and employee earning figures on an individual employee slip, an individual employee cumulative earnings recordrand a payrOll record for a plurality of employees for a given period.

Second, to provide a payroll record system in which a plurality of individual employee earnings sheets can be kept in a common file while weekly or other pay period time records are kept -On separate sheets for a plurality of employees with the time record sheets being cooperative with the individual earnings sheets for simultaneous computation and entry of weekly payroll information on both sheets and anindividual pay slip for eachemployee.

Third, to provide a time and pay record system which is relatively simple and easily operated and which requires the handling of a minimum number of papersv for the preparation of a payroll.

Other objects and advantages ofthe invention will be apparent from a consideration of the followingjdescription and claims. Y

The drawings of which there are three sheets, illustrate a highly practical form of the record system and the several sheets incorporated therein and the method for using the sheets. Y A

Fig. l is a plan view of the several sheets of the record system assembled for the entry of payroll information therein, portions of some sheets being cut away or rolled back to illustrate the relative positions of different areas of different sheets. y

Fig. 2 is a plan view of a combined payroll journal and individual pay slip sheet with a carbon transfer sheet joined therewith.

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used. journal page 6 and a superimposed individual pay slip page 7 releasably joined together along a fold and tear line 8. A carbon transfer sheet 9 is releasably secured in facing relation to the journal sheet 6 as by a line of glue spots 10 along the left edge of the two sheets. The back of the individual pay slip sheet 7 is provided with a plurality of carbon transfer lines 11 as will be described in greater detail presently.

Considering rst the -arrangement and record areas on the employees earnings record sheet 1 it will be noted from Fig. 4 that each sheet contains an area 12 along the left side of the sheet for the entry of pertinent information concerning the employee such as the name, security number, department and rate of pay of the employee together with his address, income tax exemptions and other data needed or desired for computing employees pay. The major portion of the right side 0f the earnings record is divided into vertical columns showing hours worked, earnings, deductions, net pay, pay period and check number. These columns are divided in horizontally extending pay period lines 13 and the lines are identified at each end by columns of consecutive numerals 14 and 15. To make the system conform to the common practice of paying employees the columns 14 and 15 contain numerals enough to record .each weekly pay together with quarterly and total summaries. One side of each earnings record sheet will record the earnings for half a year and by duplicating the record areas on the back of the .sheet a single sheet will record the entire pay record for the employee for one year. Thus a single journal volume 4 will contain and store the earnings record for a number -Of employees for any given year and the journal binder can be led as a permanent record for previous years.

The individual pay slip page 7 is divided as is more clearly shown in Fig. l into a plurality of separate pay `slips 16 separably connected along the perforated lines 17. Each pay slip has an area 18 in which the hours worked for the several days ofthe week may be entered. Below the time worked area is a line 19 for payroll co-mputations which is divided transversely into the same areas for hours worked, earnings, deductions, net pay, pay period and check number as the employees earnings sheet l. The record areas on the pay slip 16 are spaced the same as the areas on the earnings record sheet 1 so that the two'may be brought into registry for simultaneously recording by means 10f the carbon transfer coatings 11 that through a binderffor a plurality of individual 'employee earnings sheets with one of the combined journal and.

pay slip sheets operatively associated therewith for the entry of time and payroll computations.

Fig. 4 is a front face view of the upper portion of an individual employee earnings record sheet.

Fig. 5 is a perspective view of an individual employee Pay Slip.

As is indicated by the drawings the payroll record system includes two basi-c record sheets. The first of these sheets is an individual employees earnings record sheet 1 and the second is the combined payroll journal and individual pay slip sheet 2. The individual earnings sheets 1 are punched along their left edge as atr 3 for loose leaf binding in a journal or record book 4. Desirably the record book 4 has binder pins 5 and can be opened as shown in Figs. l and 3 to expose the earnings sheet in flat smoothly supported position with the upper sheet easily removable over the tops VVof. the pins. The combined payroll journal and individual pay slip sheets 2 are blank forms which may be stored as desired until ual pay slip of each employee.

underlie the record areas on the pay slips.

The payroll journal page 6 which underlies the p ay slips page 7 has record areas which are identical to and registered with the record areas on the pay slips page 7. Thus any entry on the pay slips page 7 is duplicated by the carbon transfer sheet 9 in the corresponding position on the payroll journal page 6. Each payroll journal page contains pay record areas for a number of employees, the

example illustrated including space for the pay data o-f eight employees. Where more employees are involved additional record sheets 2 are made up and each employees name entered for the week on one of the pay slips 16. The names and the hours worked as they are entered each day are automatically transferred to the underlying payroll journal page 6.

At the end of the week or the pay period the pay computations for each employee are made and simultaneously entered on the individual earnings sheet of each employee and on the payroll journal sheet and the original individ- This is accomplished by opening the ledger 4 and exposing the top employees earnings sheet 1. The folded record sheet 2 bearing that employees name for the current week is then interlapped with the individual earnings record by inserting the payroll The combined sheet includes a lower payroll assess@ journal page underneath the earnings rec-ord sheet l and folding the individual pay slip page 7 over the top of the earnings record sheet. The papers are then registered by simply placing the folded record sheet over the earnings sheet until the right hand edge of the sheet l engages the folded edge of the two-part sheet 2;. The first vacant line in the individual earnings record sheet ll is then brought into registry with the record area line l? on the superimposed pay slip and this is accomplished by observing the numbers Xof the empty lines on the earnings sheet and aligning this number in the columl with the record area line on the pay slip bearing that particular employees name. To facilitate registry of the sheets the record sheet 2 is provided with openings Ztl formed as notches in the folded edge of the record sheet 2. Since the individual earnings sheet fl is wider 'the slip sheet 2 the numeral column le at the left side or the individual earnings sheet is exposed beyond the left edge of the record sheet as is the employee data information on the individual earnings sheet.

After the payroll computation and payment entries have been entered for one employee his individual earnings sheet i can be removed from the binder temporarily thus exposing the individual earnings sheet of another employee and the process continued until all of the spaces in the payroll journal page 6 have been filled. The operation is continued with additional folded record Sheets 2 until all employees pay has been computed and recorded. After this the payroll journal page 6 is torn from the pay slip page '7 along the perforated line S and the carbon transfer sheet 9 is torn from the journal sheet. The journal sheet is then ready for tiling in a suitable record binder and for this purpose the journal page o is apertured las at 2l for reception in a binder. The individual pay slips 16 are then separated from each other for delivery to the employee with his pay check. A The several entries on the payroll journal page 6 can be totaled in the several vertical columns for the overall payroll figures of the employer. Similarly specic earnings or deductions for any given employee can be totaled in the quarterly and total lines of the individual earnings record sheet l of that employee. r:This renders the records convenient and useful when it is desired to refer back to any particular item or total in either of the records. lt is pointed out that the hours worked area i3 on each pay slip is out of registry with the carbon transfer coating 11 on the back of the slip so that information recorded in this area is not copied in the individual employees record sheet although the total time for the pay period is recorded. The system gives the employee and employer record sheets and slips with identical information and this information can be quickly confirmed and totalized by consulting the journal page e or the employees earnings sheet l.

Having thus described the invention, what is claimed as new and is desired to be secured by Letters Patent is:

l. A set of payroll recording papers comprising a plurality of individual employee earning sheets having binder holes and employee information areas along one side thereof, a plurality of combined `payroll journal and employees pay pages of equal width, said pages being folded o-ne on the other and ssparably connected, said pages having registering time and pay data areas marl-:ed thereon in vertically spaced transversely extending lines, vertically spaced carbon transfer coatings on the backs of said employee pay pages behind said lines, said pay pages being horizontally separably divided into a plurality of individual pay slips each including one of said lines of pay data area and a daily time recording area out of registry with the transfer coating on the thereof, and a carbon transrer sheet disposed between each journal page and pay page in facing relation to said journal pages and detachably connected to one edge thereof, said earning sheets being wider than said pages and having a plurality of horizontally extending lines of pay data areas marked thereon to register with the pay data areas of said pages when one of said earning sheets is placed between said pages with the right edge of the earning sheet against the fol-d of the pages, said lines on said earning sheets being identified at each end by vertical columns of n 13ers, the left column being exposed along the edge of said pay page when one of said earning sheets is registered against said fold, said pages having openings cut therein along said folded edge and positioned along said lines of pay data area to expose the number of the lin-e on an earning sheet in registry with the lines of pay data area on the pages when a journal sheet is inserted between the pages and against the folded edge thereof.

2. A set of payroll recording papers comprising an individual employee earning sheet having binder holes and employee information areas along the left side thereof, a combined sheet of payroll journal andemployees pay pages, said pages being folded one on the other and separably connected along their right edge, said pages having registering time and pay data areas marked thereon in vertically spaced transversely extending lines, vertically spaced carbon transfer coatings on the back of `said employee pay page behind said lines, daily time record areas on said pages out of registery with said coatings, said pay pages being horizontally separably divided into a plurality of individual pay slips each including one of said lines of pay data area and a daily time recording area, and a carbon transfer sheet disposed between said pages in facing relation to said jour- 2 nal page and detachably connected to the opposite edge thereof from said fold, said earning sheet being wider than said pages and having a plurality of horizontally extending lines of pay data areas marked thereon to register with the pay data areas of said pages when said 1 earning sheet is placed between said pages with the right edge of the earning sheet against the fold of the pages, said lines on said earning sheet being identified at each end by vertical columns of numbers, the left column being exposed along the edge of said pay pagewhen said earning sheet is registered against saidA fold, said pages having openings cut as notches therein along said folded edge and positioned along said lines of pay data area to expose the number of the line on an earning sheet in registry with the lines of pay data area on the pages when a journal sheet is inserted between the pages and against the folded edge thereof.

3. A set of payroll recording papers-comprising an individual employee earning sheet having binder holes and employee information areas along one side thereof, a combined sheet of payroll journal and employees pay pages, said pages being folded one on the other and separably connected along their folded edge, said pages having registering time and pay data areas marked thereon in vertically spaced transversely extending lines, vertically spaced carbon transfer coatings on the back of said employee pay page behind said lines, said journal page having binder openings in one edge, said pay page being horizontally separably divided into a plurality of individual pay slips each including one of said lines of pay data area and a daily time recording area out of registry with the transfer coating on the back thereof, and a carbon transfer sheet disposed between said pages in facing relation to said journal page and detachably connected thereto, said earning sheet being wider than said pages and having a plurality of horizontally extending lines of pay data areas marked thereon to register with the pay data areas of said pages when said earning sheet is placed between said pages with the one edge of the earning sheet against the fold of the pages, said lines on .said earning sheet being identified Iat one end by a vertical column of numbers, said pages having openings cut as notches therein along said folded edge and positioned along said lines of pay data area to expose the number of the line on the earning sheet in .registry withthe lines of pay data area on the pages when the journal sheet is inserted between the pages and against the folded edge thereof.

4. A set of payroll recording papers comprising a sheet of combined payroll journal and employees pay pages, said pages being folded one on the other and separably connected at the fold, said pagesA having regis tering time and pay data areas marked thereon in vertically spaced transversely extending lines, said journal page having binder openings therein, vertically spaced transfer coatings on the back of said employee pay page behind said lines, said pay page being horizontally separably divided into a plurality of individual pay slips each lincluding one of said lines of pay data area and a daily time recording area out of registry with the transfer coating on the back thereof, and ya transfer sheet disposed between said pages in facing relation to said journal page and detachably connected to one edge thereof, said pages having openings cut therein along said folded edge 'and positioned along said lines of pay data area to expose the number of the line on an earning sheet in lregistry with the lines of pay data area on the pages when a journal sheet is inserted between the pages and against the folded edge thereof.

5. A set of payroll recording papers comprising an individual employee earning sheet having employee information areas along one side thereof, a sheet of com- 'mined payroll journal and employees pay pages,said pages being folded one on the other and separably connected, said pages having registering time and pay data areas marked thereon in vertically spaced transversely extending lines, a transfer coating on the back of said employee pay page, said pay page being horizontally separably divided into a plurality of individual pay slips each including a daily time recording area, and a transfer sheet disposed between said pages in facing relation to said journal page and detachably connected to said combined sheet, said earning sheet being wider than said pages and having a plurality of horizontally extending lines of pay data areas marked thereon to register with the pay data areas of said pages when said earning sheet is placed between said pages with one edge of the earning sheet against the fold of the pages, said lines on said earning sheet being identied `at each end by vertical columns of numbers, one column being exposed along the edge of said pay page when said earning sheet is registered against said fold, said pay page having openings cut therein along said folded edge to expose the number of the line on the earning sheet in registry with the lines of pay data area on the pages when a journal sheet is inserted between the pages and against the folded edge thereof.

' References Cited in the le of this patent UNITED STATES PATENTS 945,527 Hartley Jan. 4, 1910 2,120,160 Stevens June 7, 1938 2,258,206 Hastings Oct. 7, 19'41 2,470,586 Tathwell May 17, 1949 2,625,408 Hirsch Jan. 13, 1953 FOREIGN PATENTS 121,147 Austria Feb. 10. 1931

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